All correspondence and telephone advice is provided to the name(s) listed in Section 8 Parents' Details of the application form. This parent or carer is usually the parent living with the child.
No information can be provided to any person who is not listed on the application form as a parent, other concerned adult or special contact.
Under normal circumstances, as parents make all applications for placement in opportunity classes, no correspondence, emails or telephone conversations will be conducted directly with students. Irrespective of whether or not a parent wishes to keep application information confidential from another parent or interested person, the Unit will provide the information wherever it has a legal obligation to do so or where the person requesting information is entitled to access to such information.
A parent, not listed in Section 8 Parents' Details of the application form (usually a parent not living with the child), who wishes to receive correspondence related to the application, must send a request in writing to the High Performing Students Unit, so that arrangements can be made for copies of correspondence to be sent if appropriate.
Note: Offer response forms will be sent only to the parent listed at the first address in the application form.
Email and post
The Unit will be sending correspondence by email wherever possible. Please do not enter your email address if you do not wish to be contacted in this way. Please do not provide a student's email address.
If you do provide your email address you must contact the Unit if you change your email address or email provider or no longer have email access. This is particularly important where parents have provided a work email address and change their place of employment. It is the parents' responsibility to monitor the receipt of emails at critical times, such as the fortnight prior to the test and when outcome advice is due.
Special contact
Please show in Section 11 Special Contact on the application form the name and telephone number of another adult the Unit may contact if the parents are unavailable.
Late applications
Late applications will not generally be considered except where there are extenuating circumstances.
If you have a good reason for making an application after the closing date, you must apply online and forward a written explanation and a supporting statement form the school principal or other appropriate person where applicable. If no explanation is provided the late application cannot be considered.
The selection committee will decide whether or not the late application will be accepted.
Where possible, late applicants will be allocated to test centres but where applications are received after Monday 24 June 2013, a test centre will be organised in Sydney, where all very late applicants can be tested. Applicants who apply after Monday 24 June 2013 and cannot attend the very late test centre in Sydney will be considered only if there is a shortage of suitable applicants.
Court orders
If there are court orders affecting a parent's entitlement to a child's records, please complete the relevant section in Section 12 Court Orders on the application and attach documentary evidence.
